Future Tec Solutions Limited,
Company Privacy Policy.

This privacy policy explains how our organisation uses the personal data we collect from you when you use our website or event management services.

Topics

What data do we collect?

Relationship Management
Website Administration
Financial Management, Accounting and Administration
Associates/Contractors/Job Seekers
Social Media

How do we collect your data?
How will we use your data?
How do we store your data?

Marketing

What are your data protection rights?

The right to access
The right to rectification
The right to erasure
The right to restrict processing
The right to object to processing
The right to data portability

Cookies

How do we use cookies?
What types of cookies do we use?
How to manage cookies

Privacy policies of other websites
Changes to our privacy policy
How to contact us
How to contact the appropriate authority

What data do we collect?

Relationship Management

To ensure we can continue to provide our services to you and inform you of changes to our terms and conditions and our privacy policy, we will process your personal data with your consent, which is also used to notify you when there are any changes.

Data Types: name, country, email address, occupation, and employment. Legal Basis for Collection: Contract

Website Administration

To administer our website and protect our business (including troubleshooting; data analysis; testing; system maintenance; support; and reporting and hosting of data) we will process your personal data under your consent.

Data Types: name, country, email address, occupation, and employment. Legal Basis for Collection: Legitimate Interest

Financial Management, Accounting and Administration

Our financial management and accounting services process basic supplier contact information to fulfil our accounting requirements. This ranges from invoices, purchase orders, account details, statement of works, terms and conditions and bank details. We use a cloud-based solution to process and store this data. This processing is primarily to enable us to perform our side of the contract with our suppliers and meet our legal obligations for financial reporting.

Data Types – Name, email addresses, address, telephone details, supplier bank account details, signatures, business contact details.

Legal Basis for Collection: Contract

Associates/Contractors/Job Seekers

We process basic contact and work information in relation to associates, contractors and job seekers who would like to work with us. The information could be collected through our website, email, LinkedIn, social media, recruitment agencies or job advertising boards. Contractors who are working with us or who could potentially be working with us in the future will have their details stored in a cloud-based solution, so that we can keep track of their skills, work history, contact details and availability. This processing is undertaken under Future Tec Solutions Limited’s legitimate interests and in the performance of a contract or with a view to entering into one.

Data Types – name, email addresses, address, telephone, CV, skills, work history, passport, driving licence, references and email conversations.

Legal Basis for Collection: Contract and Legal obligation

Social Media

Future Tec Solutions Limited make use of social media platforms such as LinkedIn, Instagram, Facebook and Twitter. We as a business sign up to the terms and conditions of the provider and use these platforms to provide insight into the latest news and activities taking place at Future Tec Solutions Limited and to promote Future Tec Solutions Limited’s services.

Legal Basis for Collection: Legitimate Interest

How do we collect your data?

You directly provide Future Tec Solutions Limited with most of the data we collect. We collect data and process data when you:

Register online or place an order for any of our services.
Voluntarily complete a customer survey or provide feedback on any of our social media channels or via email.
Use or view our website via your browser’s cookies.

Future Tec Solutions Limited may also receive your data indirectly from the following sources:

Recommended referral from one of your colleagues or business contacts

How will we use your data?

Future Tec Solutions Limited collects your data so that we can:

Process your order and manage your account.
Email you with information about our services we think you might like.
[Add how else your company uses data]

Future Tec Solutions Limited will not share your data with our partner companies unless specifically for the provision of a service you have ordered from us.

When Future Tec Solutions Limited processes your order, it may send your data to, and use the resulting information from, credit reference agencies to prevent fraudulent purchases.

How do we store your data?

Future Tec Solutions Limited securely stores your data at Microsoft Office 365, UK provisioned tenant. Your data will never willingly be moved out of the UK and EU regions. Data is encrypted during transit and at rest with access secured by multi-factor authentication.

Future Tec Solutions Limited will keep your personal data for a maximum of one year after the last order placed by you in order to fulfil legal and contractual obligations. Once this time period has expired, we will delete your data by reviewing where this resides and removing it from Office 365 storage. You can request your data to be deleted at any time.

Marketing

Future Tec Solutions Limited would like to send you information about our services that we think you might like.

If you have agreed to receive marketing, you may always opt out at a later date. You have the right at any time to stop Future Tec Solutions Limited from contacting you for marketing purposes.

If you no longer wish to be contacted for marketing purposes, please email kim.evans@futuretecgroup.co.uk

What are your data protection rights?

Future Tec Solutions Limited would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:

The right to access – You have the right to request Future Tec Solutions Limited for copies of your personal data. We may charge you a small fee for this service.

The right to rectification – You have the right to request that Future Tec Solutions Limited correct any information you believe is inaccurate. You also have the right to request Future Tec Solutions Limited to complete the information you believe is incomplete.

The right to erasure – You have the right to request that Future Tec Solutions Limited erase your personal data, under certain conditions.

The right to restrict processing – You have the right to request that Future Tec Solutions Limited restrict the processing of your personal data, under certain conditions.

The right to object to processing – You have the right to object to Future Tec Solutions Limited’s processing of your personal data, under certain conditions.

The right to data portability – You have the right to request that Future Tec Solutions Limited transfer the data that we have collected to another organization, or directly to you, under certain conditions.

If you make a request, we have one month to respond to you. If you would like to exercise

any of these rights, please contact us at our email: kim.evans@futuretecgroup.co.uk

Call us: 0844 576 0144

Cookies

Cookies are text files placed on your computer to collect standard Internet log information and visitor behaviour information. When you visit our website, we may collect information from you automatically through cookies or similar technology For further information, visit allaboutcookies.org.

How do we use cookies?

Future Tec Solutions Limited uses cookies in a range of ways to improve your experience on our website, including:

Keeping you signed in
Understanding how you use our website
[Add any uses your company has for cookies]

What types of cookies do we use?

There are a number of different types of cookies, however, our website uses:

Functionality – Future Tec Solutions Limited uses these cookies so that we recognize you on our website and remember your previously selected preferences. These could include what language you prefer and location you are in. A mix of first-party and third-party cookies are used.
Advertising – Future Tec Solutions Limited uses these cookies to collect information about your visit to our website, the content you viewed, the links you followed and information about your browser, device, and your IP address.

How to manage cookies

You can set your browser not to accept cookies, and the above website tells you how to remove cookies from your browser. However, in a few cases, some of our website features may not function as a result.

Privacy policies of other websites

The Future Tec Solutions Limited website contains links to other websites. Our privacy policy applies only to our website, so if you click on a link to another website, you should read their privacy policy.

Changes to our privacy policy

Future Tec Solutions Limited keeps its privacy policy under regular review and places any updates on our web site. This privacy policy was last updated on 6 th August 2019.

How to contact us

If you have any questions about Future Tec Solutions Limited’s privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us.

Email us at: kim.evans@futuretecgroup.co.uk